How to give coaches and staff access to your Run5 team

Pick the right role

• Admin: everything, including payments, bank details, welfare records and staff roles. Give this only to people you fully trust.
• Coach: roster, events, game day, playbook, chat moderation, private coach notes and welfare records. No payments.
• Assistant coach: roster, events, game day and playbook. No payments or private notes.
• Team manager: roster, fixtures, events, documents and invites. No payments, game day or private notes.
• Treasurer: payments and fees only.

Tip: start with the smallest role that does the job. You can change it later.

Option 1: invite a new staff member

1. Log in at admin.run5basketball.com.
2. Open Staff & Permissions in the left menu.
3. Click Invite staff.
4. Enter their name and email, then pick a role.
5. Click Send invite.
6. Copy the invite code shown and send it to them. Run5 does not email it for you.
7. They open Run5, tap Join a team, enter the code and create their account. They join with that role.

Option 2: give a role to someone already on the team

1. Log in at admin.run5basketball.com.
2. Open Staff & Permissions.
3. Scroll to Staff role packs.
4. Find the person and pick their new role from the dropdown. It saves straight away.
5. Ask them to refresh the portal, or log out and back in, to see their new menu.

Note: the dropdown only works for people who have already joined the app with their invite code. Send players their code first (see How to join your team and log in to Run5).

Manage staff

• Change a role: pick a different role in Staff role packs.
• Remove someone’s staff access: set their role back to Player.
• Pending invites: use Resend for a fresh code, or Revoke to cancel one.