Gym hire. Kit orders. Trip deposits. Referee fees. Season dues coming in while expenses go out. UK basketball clubs move real money every week — yet many still track it in a spreadsheet only one volunteer can open.
That is not governance. That is hope.
The provoke: a spreadsheet is not a club system
When the treasurer is away, nobody knows what is paid. When a coach buys balls on a personal card, the receipt dies in WhatsApp. When a grant or Movement Fund style application asks for evidence, you dig through screenshots.
Fee tracking answers “who paid their season dues?” Club finance answers “can we afford next month’s hire?” Those are different jobs. Mixing them in one chaotic Sheet is how clubs lose trust — and volunteers.
What to teach: keep money next to the team
Run5 Club Finance (Pro) keeps income, expenses and budgets in the same app as roster, events and season fees — so coaches and organisers share one picture.
- Log income and expenses as they happen
- Set simple budgets so hire and kit do not surprise you
- Review a club finance overview without opening another tool
- Export PDF reports when a committee or funder asks
- Keep season fee status next to the people who owe it — not in a parallel file
Players still pay and claim through fee flows. Club Finance is the coach-side ledger for everything else that keeps the lights on.
How Run5 solves it: Club Finance sits with the team you already run. No second login, no orphan spreadsheet, no “ask Dave for the password.” Start free for roster and fee basics; use Pro when the club needs a proper money view. Step-by-step: How-to · Club finance.